Fiscal year end for ​2025-26

All orders for fiscal year 2025​-26 must be received in Procurement by Friday, June 19. This includes all CSUBUY P2P purchase orders and punchout orders (e.g,. Amazon, Staples), which must be submitted and approved in P2P by June 19. Any orders received in Procurement after June 19 will be processed and encumbered in the new 2026​-27 fiscal year.

Be sure to submit CSUBUY P2P orders for fiscal year 2025-26 in a timely manner to ensure the orders transition through all of the workflow steps and arrive in Procurement by June 19.

Blanket PO’s for fiscal year 2025-26 will not be closed on June 30 like previous years. Blanket PO’s will be rolled over into the new fiscal year and will be closed out in mid-July. This will allow late invoices to still be paid. If there are any blanket PO’s that you would like closed by June 30, and you have confirmed they do not have any outstanding invoices, contact the Procurement Buyer for your Blanket PO and request that the PO be closed by June 30.

Please note, any invoices for fiscal year 2025-26 Blanket PO’s that are received after June 30 will be paid against the 2026-27 budget.

On June 30, the University Warehouse will physically receive orders from the delivery carriers, but will not receive and enter the orders into P2P, or deliver those orders, until the new fiscal year (July 1).

Fiscal year 2026-27 orders

These can be entered into CSUBUY P2P starting May 4. When creating orders for FY 2026-27 during May or June, be sure to start your Cart Name with "FY 26/27" (example: FY 26/27 Order for Lab Supplies), then when on the final summary of the order (right before you submit the order), change the Accounting Date to July 1 (this is in the PO information section, click the pencil to edit), then select the date and click save, then you are can submit your order. This only needs to be done during the month of May and June for FY 2026-27 orders. Screenshots for these steps can be found on the Procurement website.

If a contract or PO for FY 2026-27 needs to be sent to the supplier before July 1, then utilizing the "comments" tab on the order, make a note "PO and/or agreement must be sent to supplier before July 1," which will notify the Procurement department on how to handle your order.

If you have any questions, contact Senior Director and Chief Procurement Officer Brian Cotham at bcotham@mail.fresnostate.edu.