We have many updates below - please be sure to read the story in its entirety.

Meals Provided for Employees Working On Campus
As a small token of gratitude and appreciation, President Joseph I. Castro has approved funding for our Dining Services team to provide “To Go” meals (breakfast burritos and box lunches) for those employees who continue to work on campus.

Starting the week of March 30, meals will be provided on Mondays, Wednesdays and Fridays until the end of the academic semester or until further notice.

Breakfast will be available for pick up during the hours of 7 - 9 a.m. and box lunches may be picked up between 11 a.m. – 1 p.m. at the University Dining Hall (east side). Distribution is on a first-come, first-served basis, with one meal per employee.

Building hours
The campus has reduced its operating hours to 8 a.m. - 5 p.m. for essential functions only. In an effort to keep the campus secure, all buildings will be locked at 5 p.m. and on weekends. Employees are reminded to carry their Fresno State ID card for access to campus buildings. Faculty are able to access their offices after 5 p.m. if required for virtual instruction. If you need assistance entering a building, please contact Public Safety at 559.278.8400.

Services Provided by Third Party Vendors
Procurement and Support Services is working to temporarily suspend certain campus services provided by third party vendors to minimize the number of individuals visiting from off campus. Effective immediately, shredding and water delivery services have been suspended until further notice. Employees working on campus in essential service offices will still have access to bottled water. If you have any additional vendor service that needs to be temporarily suspended or reduced, please notify Brian Cotham at bcotham@csufresno.edu.

All vendors visiting campus are required to complete a COVID-19 survey before coming to campus. If essential services have vendors that need to come to campus, please email Brian Cotham (bcotham@csufesno.edu) in advance and provide name of company, contact name, email address and type of service being provided.

Custodial Services
Facilities Management will be cleaning offices serving essential functions on a daily basis. Custodians will also be disinfecting high touchpoint surface areas within these offices twice daily using a commercial grade disinfectant spray (EPA-approved for use against COVID-19). Please submit a service request here for any additional services for your department.

Subpoenas and Public Record Requests Process Servers
Process servers must contact the Office of the Vice President for Administration and Chief Financial Officer at 559.278.2083 before making a delivery. Access to the HML 4th floor requires key card access/authorization; an office representative will meet the server on the first floor.

Mail and Warehouse Deliveries
Campus mail will be delivered on Monday, Wednesday and Friday (as staffing allows) to the offices that serve essential functions. Offices not included in this list can stop by the mail room to pick up their department’s mail during normal business hours. Outgoing mail that has not been picked up from essential offices should be dropped off at Mail Services by 2 p.m. During this time the mail room can no longer process personal mail.

Warehouse Deliveries will be made as needed to the offices that serve essential functions.

Reminders and Resources for Telecommuters

• Check out the Online Toolkits and Resources created by the Organizational Excellence team
• If you are telecommuting full time, consult with your manager before coming to campus
• Use this opportunity to embrace paperless technology e.g. DocuSign and online learning resources
• Please do not remove office chairs

Faculty/Staff Parking Permit Refunds
Faculty and Staff have the option to stop their monthly payroll parking fee deduction. The Parking Payroll Deduction form can be found here. Please keep in mind that your parking permit will be deactivated immediately after you submit the form. Do not discard your permit as you will need it when you reactivate your payroll deduction.

Paycheck pick up
Individuals who do not have direct deposit may pick up their paycheck starting on pay day at the cashier designated payroll window in the lobby of the Joyal Administration Building.

The direct deposit enrollment form is found here. (Processing time is approximately 30 days.) The cashier’s window is open daily from 8 a.m. - noon and 1 - 4:30 p.m.

Electronic Submission of Documents to the Budget Office, Accounting Services and Procurement and Support Services
Several new electronic forms (listed below) have been created to utilize DocuSign for expediting signature approval and processing. Instructions on how to obtain a DocuSign account can be found here. A short instructional video is also available. Please contact the Technology Service Desk for further assistance.

Budget Office
Adjusting Budget Journal (ABJ) forms should be submitted in DocuSign to Lisa Chavez (lisachavez@csufresno.edu). The ABJ form can be found at My Fresno State/Main Menu/Forms Portfolio/Electronic Forms/Finance/. Instructions can be found here. Refer questions to Lisa Chavez at the email address above.

Procurement
Requisitions and alterations should be submitted through DocuSign. Instructions can be found here. Refer questions to Brian Cotham, 559.278.2893 or bcotham@csufresno.edu.

Accounts Payable
Direct Pays - click here for instructions on utilizing DocuSign to submit and add attachments to Direct Pays.

Invoices - vendors should email their invoices to Accounts Payable at accountspayable@listserv.csufresno.edu. Invoices requiring department approval will be forwarded to the department via DocuSign for electronic signature. Refer questions to the appropriate accounting technician.

General Accounting
Journal Entry Processing - email the Non-Payroll Expenditure/Revenue Transfer Request Form journal template along with backup documentation to General Accounting at TOE_journals@mail.fresnostate.edu and copy bvongdara@mail.fresnostate.edu. DocuSign should be used to acquire any required approval signatures. Refer questions to Vicky Vongdara at bvongdara@mail.fresnostate.edu.

Transfers of Payroll (TOP) forms - email approved form to pjsoligian@csufresno.edu. The TOP form can be found at My Fresno State/Main Menu/Forms Portfolio/Electronic Forms/Finance/. DocuSign should be used to acquire the required approval signatures.

If any documents are received without the required approvals or required supporting documents, they will be sent back to the originating department and an email notice will be sent to the individual listed as the department contact to help ensure timely tracking.

Refer questions to Lora Kutka at lkutka@csufresno.edu.