Mail Deliveries

Beginning Monday, March 23, campus mail will be delivered on Monday, Wednesday and Friday (as staffing allows) to the offices that serve essential functions. Offices not included in this list can stop by the mail room to pick up their department’s mail during normal business hours. Outgoing mail that has not been picked up from essential offices should be dropped off at Mail Services by 2 p.m. During this time the mail room can no longer process personal mail.

Faculty/Staff Parking Permit Refunds

Faculty and Staff have the option to stop their monthly payroll parking fee deduction. The Parking Payroll Deduction form can be found here. Please keep in mind that your parking permit will be deactivated immediately after you submit the form. Do not discard your permit as you will need it when you reactivate your payroll deduction.

Paycheck pick up

Individuals who do not have direct deposit may pick up their paycheck on pay day at the cashier-designated payroll window in the lobby of the Joyal Administration Building.

The direct deposit enrollment form is found here. (Processing time is approximately 30 days.)

The cashier’s window is open daily from 8 a.m. to noon and 1 to 4:30 p.m.

Building hours

Campus building operational hours are 8 a.m. to 5 p.m. Faculty, staff and students on University business may access spaces to retrieve items if needed but only employees serving essential campus functions should remain on campus. In an effort to keep the campus secure, unoccupied buildings will remain locked. Employees are reminded to carry their Fresno State ID card for key swipe access. If you need assistance entering a building please contact Public Safety 559.278.8400.

The following buildings are closed until further notice: Student Recreation Center, Satellite Student Union, University Student Union and Engineering West.

Electronic Submission of Documents to Accounting Services and Procurement and Support Services

Several new electronic forms (listed below) have been created to utilize DocuSign for expediting signature approval and processing. Instructions on how to obtain a DocuSign account can be found here.

Procurement

Instructions on utilizing DocuSign for requisitions and alterations can be found on Procurement and Support Services website here. Refer questions to Brian Cotham at 559.278.2897 or bcotham@csufresno.edu.

Accounts Payable
Direct Pays - click here for instructions on utilizing DocuSign to submit and add attachments to Direct Pays.

Invoices - vendors should email their invoices to Accounts Payable at accountspayable@listserv.csufresno.edu. Invoices requiring department approval will be forwarded to the department via DocuSign for electronic signature. Refer questions to the appropriate Accounting Technician.

General Accounting
Journal Entry Processing - email the Non-Payroll Expenditure/Revenue Transfer Request Form journal template along with backup documentation to General Accounting at TOE_journals@mail.fresnostate.edu and copy bvongdara@mail.fresnostate.edu. DocuSign should be used to acquire any required approval signatures. Refer questions to Vicky Vongdara at bvongdara@mail.fresnostate.edu or Lora Kutka at lkutka@csufresno.edu.

Transfers of Payroll (TOP) forms - email approved form to pjsoligian@csufresno.edu. The TOP form can be found at My Fresno State/Main Menu/Forms Portfolio/Electronic Forms/Finance/. DocuSign should be used to acquire the required approval signatures.

Any documents received without the required approval or backup will be returned. Please be mindful to not include Level 1 data when emailing documents or submitting them through DocuSign.

Refer questions to Lora Kutka, lkutka@csufresno.edu, or Cynthia Hanks, 559.278.5485, cynthiah@csufresno.edu.